My client are looking for a receptionist are responsible for making sure that our buildings and their services meet colleagues’ needs. This will include looking after services such as security and office support amongst other tasks. As a secretary, you will provide general office support which will include answering incoming calls, greeting our visitors and general administrative duties.
What are the ongoing responsibilities of a Secretary?
Manage, book and amend meeting rooms for the Sunderland office
Coordinate any catering or equipment requests
Greet visitors to the Sunderland office
Manage the availability of spare desks for visiting employees
Assist with the Facilities Help Desk by answering calls relating to building issues, liaising with the building manager and various contractors to resolve these issues
Maintain general office equipment and supplies including employee passes, stationary and kitchen supplies
What qualifications, skills and experience would help someone to be successful?
Prior general office administrative experience
Experience in a customer facing role
Experience utilizing MS Office (e.g. Word, PowerPoint, Excel, Access & Project)
Ability to communicate effectively both orally and in writing and to establish and maintain cooperative working relationships
Ability to work independently or with minimal supervision
Highly organised combined with the ability to prioritise and work to tight deadlines
The role will be part-time and salary is flexible depending on hours worked and experience.
If you are interested in this position, please send your CV to Thomas Gilroy at the Launch and give me a call on 0191 261 8456.